7, 2021, a Tuesday in your calendar (I'm using the Month view I just find it easier when creating appointments because you get a bigger picture of everything that's going on.) Doing so creates an Event item.
How to add an appointment in Outlook Calendarīefore we add the conditional formatting rule, let's create an appointment for the restructure committee, as follows: That's why this needs a bit of up-front planning.īefore we can do anything though, we need an appointment. We'll color-code appointments by a trigger phrase in the subject text, "Restructure Committee." If someone sends a message to the group but uses a different subject, the condition won't be met. For that reason, you do need to think it all out just a bit before diving right in. The type of appointment that you choose to color-code should have a consistent property or content for the rule to find. SEE: 83 Excel tips every user should master (TechRepublic) There are all kinds of reasons you might want a particular appointment to stand out. Or you might color code by whether it's mandatory or optional. For instance, you might color code appointments by subject matter or project titles. I can't give an exact rule of thumb because everyone works differently. Before you start creating rules to color-code your appointments, spend a few minutes deciding which colors you want to apply and to what types of appointments.